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June 18 2024 Board Meeting Minutes

TOWN OF NORTHSTAR

June 18, 2024 Board Meeting

CALL TO ORDER, WELCOME, and PLEDGE OF ALLEGIANCE-

ATTENDANCE: Gary Mantay, Jan Keough, Rod Saline, Donna Elsbury, Ray Barnes, Sue Forbragd, Dick Dillon, Mary Hellman

June 2024 MINUTES: Board Reviewed the minutes, Rod Saline moved to approve and Jan seconded, All voted Aye

TREASURER REPORT– Donna reported check #s 9105-9117 and transfer of $478.32 to checking. EFT to PERA $36.00

2024 Payroll Claims: Motion to approve payroll payments and other payments, seconded, all voted AYE

Motion was made to add the new clerk, Ellen Hanson, and Supervisor, Rodney Saline as signers to the township checking account and to remove Jenae Pitoscia and Richard Dillon as signers. Motion was seconded and all voted AYE.

Motion made, seconded and approved to purchase printer checks for use instead of handwritten checks. The printer checks are specially designed for use with the CTAS accounting program. Approximate cost is $328.00 for 500 checks.

Treasurer, Donna Elsbury, reported that she has recently been made  aware by staff at PERA that the Coordinated Plan at PERA is for appointed employees of government agencies (including treasurer and clerk) and is required participation unless the individual opts out under a qualifying exclusion code.

Donna has been mistakenly opting out under a code she did not qualify for. And, in spite of filing an exclusion report every year, listing the employees, the job title and the exclusion code, the folks at PERA apparently did not notice that she should have been enrolled in the Coordinated Plan.

 Now that it has been brought to their attention, PERA is requiring that the township submit a Record of Earnings report dating back to her hire date of September 20, 2021. After a PERA review of the earnings report, it is her understanding that PERA will require she enroll in the coordinated plan and that the township will be required to submit past employer contributions at a rate of 7.5% as well as past employee contributions (6.5%) up to the last 60 days. Those employee contributions of the last 60 days will be the responsibility of the individual. An estimate of the township portion of the past contributions due to PERA is approximately $2500.

CLERK REPORT/Correspondance: Hired Ellen Hanson for the open Clerk Position.

Recycling: Jan reported that all going well. The grant was recieved in the amount of $5,067.31

Webpage/Communications Report: $561 Million in grants in the state of MN for broadband. Rod and Jan are going to attend a Zoom meeting in relations to it

Fire: Rory/Mike/Gary: One medical call. Regular fire trainings

Maintenance: The garage door was broken and repaired for the amount of $173. Kent came and repaired the broken furnace. Rod Saline made time sheets and placed them in the recycling shed for Ken to use when he mows. We have no contract with him, he is employed.

Roads: Gary- The roads are wet

Old Business: Bruce Olson is a prospect for writing grants. Briar Lake is having issues with garbage being disposed off at the end of the road near the sign. The July North Star E-News will include a notice regarding prevention of people dropping off recycle items and trash at the township notice boards, especially the notice board at the corner of 44 and Barrs Lake Road.

New Business: Robert Anderson, Anne Bailey, Ray Barnes ( Head Election Judge), Sue Forbragd, Fay Kuettel, Ellen Hansen (Clerk), William Taft, Mary Hellman are the election judge pool.

Review Of Duties: Donna call Mat about insurance. Ray to train the election judges.

Upcoming Events: Rod Saline noted that Lakewood Township is looking at offering CPR classes, possibly open to other townships.

Adjournment: 7:26pm Jan motioned to adjourn, Rod seconded it, all voted AYE.

May 2024 Board Minutes

2024 May Board Meeting Minutes

TOWN OF NORTH STAR        05/21/2024

CALL TO ORDER, WELCOME, and PLEDGE OF ALLEGIANCE –

ATTENDANCE: Gary Mantay. Jan Keough, Rod Saline, Sue Forgragd, Donna Elsbury,Ray Barnes, Dick Dillon, Mary Hellman

April 2024 MINUTES:  Board reviewed the minutes.  Rod Saline moved to approve, Jan seconded, All voted Aye

FINANCIAL REPORT – Donna reported check 9091 through 9014 and transfer $7119.07 to checking.  EFT to Pera  $108.00.

 2024 Payroll Claims:  Motion to approve payroll payments and other payments, seconded, all voted “Aye”.

TRESURER COMMENTS: Donna:

CLERK COMMENTS / CORRESPONDANCE: TBD: Ellen Hanson was the only applicant for the open Clerk position.  Rod Saline made a motion to hire Ellen, Jan seconded.  There was discussion regarding monthly payment for the Clerk.  Motion amended to hire Ellen Hanson as Town Clerk and pay the Clerk $350/month (first 5 hours), $27/hour for addition hours / month.

Deputy Clerk and Deputy Treasurer would receive half, $175/month.  Motion vote Aye by all. 

Jan made a motion to also pay the Treasurer $350/month – $27/hour the same as the Clerk.  Rod seconded the motion. Deputy Clerk and Deputy Treasurer would receive half, $175/month.  Motion vote Aye by all.  See attached amended pay rates. Motion and second amended.  All voted “Aye”.

RECYCLING: Jan reported that all going well.  We should receive the grant in June.

WEBPAGE/COMMUNIATIONS REPORT: Jan: Following the Board of Equalization, Jan sent an e-news reminding everyone to check their county property information, and also reminded people about the pancake breakfast.

FIRE – Rory/Mike/Gary: one medical call last month. 26th pancake breakfast 8-noon.  Turnout gear was received using ARPA fund, 2-3 more units needed.  State has $30M available for fire departments, but low populations are not very competitive.  Rory mentioned that the Department is seeking help with grant writing.  Jan will include that in the next e-news.  Radios are very expensive.  One was stolen from a private vehicle – Donna and Rory will investigate insurance coverage.

MAINTENANCE: Rod: Generator is fixed.  Lawn needs to be mowed once a week during peak summer, and in fall, every other week.  Ken can use a standard time card.  There is a ceiling in the furnace room and one of the bathrooms.  Rod will contact Tom Kuettel to look at repair.  One suggestion was to install heat tape to prevent ice dams.  Rod will look into that with Tom Kuettel.

ROADS: Gary: The grader is down but will be fixed for grading.

OLD BUSINESS:  Short term rentals….the Board had voted to let the county handle this.  Jan noted that the county is revising the ordinance for the Planning Commission and the hearing will be in the fall.

NEW BUSINESS:  Donna has the paperwork for the clerk and it will be a 2-year contract.

REVIEW OF DUTIES: Donna – tax credits. 

UPCOMING EVENTS: Pancake breakfast.  26th, 8-noon.  Next meeting will be June18, 2024.

ADJOURNMENT:  8:30  Jan moved to adjourn, Rod seconded, all in favor.

Attachment: Amended pay rates for 2024-2025.

Supervisor                   Town Meeting + 5 hours        $180.00

Treasurer                     Town Meeting + 5 hours        $350.00

Clerk                           Town Meeting + 5 hours        $350.00

Deputy Clerk              Town Meeting + 5 hours        $175.00

Deputy Treasurer        Town Meeting + 5 hours        $175.00

Communication                                                          $27.60/h

Outside Meetings/Training                                         $120.00

Election Judges                                                           $18.00/h

Recycle Operator                                                        $18.00/h

Custodian                                                                    $18.00/h

Yard Maintenance                                                      $18.00/h

Weed Inspector annual inspection report                   $600.00

Mileage                                                                       $0.67/mi

April 16 2024 Town Board Meeting Minutes

2024 April Board Meeting 04/16/2024
TOWN OF NORTH STAR
CALL TO ORDER, WELCOME, – Jan 6:30 PM
ATTENDANCE: Gary Mantay: Supervisor, Jan Keough: Supervisor, Jenae Pitoscia: Clerk, Donna Elsbury: Treasurer, Rory Blazevic: Fire Chief, Ray Barnes: Deputy Treasurer


Reorganization March 2024 MINUTES – Jan made motion to approve March reorganization minutes meeting minutes. Gary 2nd. Gary: Aye, Jan: Aye. Motion approved.


March 2024 MINUTES – Jan made motion to approve March meeting minutes. Gary 2nd. Gary: Aye, Jan: Aye. Motion approved.


FINANCIAL REPORT – Donna


TRANSFER –Transfer amount $8831.77 Check numbers 9079-9090. PERA EFT $72.00. IRS Quarterly $1188.2. Jan made motion accept transfer of funds. Gary 2nd. Gary: Aye, Jan: Aye. Motion approved.
AT&T has a way to enroll for payments to be made from our bank account. Amount is always $152.92. Donna would like to enroll in electronic transfer for payment. This payment might happen before a board meeting but it will prevent late payments. Jan made motion to approve EFT transfer for payment to AT&T Gary 2nd. Gary: Aye, Jan: Aye. Motion approved.
Donna is going to review if North Star township would receive a gas tax.


CLERK COMMENTS / CORRESPONDANCE- Jenae:
DS-200 has been brought in for servicing by Ray Barnes. Ray will be picking up our device on 4/17/2024.
Election judges will be Bill Taft and Ray Barnes (head election judge) as of meeting time. Emails went out to other individuals to see if we can get more volunteers.
St Louis County has a couple of tax forfeit properties in our area.


RECYCLING: Jan: No new updates.


WEBPAGE/COMMUNIATIONS REPORT: Jan: ENews was updated. Included were board of equalization meeting and pancake breakfast

FIRE – Rory/Gary: There have been two calls since the last meeting. One was a vehicle accident and one was a mutual aid response for a wild fire. Familiarization training and EMR refresher training will be happening soon
Nuisance Calls: Is there a way that we can put together a resolution on these types of calls that cost the township money? Township would like to keep an eye on these types of calls. Rory to review other resolutions in other townships to determine how this resolution would work for our township.


MAINTENACE: Gary: Generator is down again. Hunt electric has been contacted again to fix.


ROADS- Gary: Grading will be happening after a bit more thaw
OLD BUSINESS – N/A

NEW BUSINESS- Donna/Jan: Jenae to step down as clerk. Gary to call Sue Forbraged for the May 7th meeting. The board is going to advertise for this open position. Gary would like to use the firehall on May 11th for annual road meeting.

REVIEW OF DUTIES-
UPCOMING EVENTS – May 14th ISD-709 Election, May 21st Board Meeting, Pancake Breakfast May 26th, Board of Equalization Meeting: May 7th


ADJOURNMENT: Jan made motion to adjourn 7:15 PM Gary 2nd Jan: Aye, Gary: Aye, Motion approved.